(1) The Chairperson shall convene
at least four meetings of the District Development Council in a financial year, one in each quarter which shall be called the ordinary or general meeting and
every meeting of the District Development Council shall ordinarily be held at
District Development Council headquarters :
Provided that the first meeting of the District Development Council shall be held within one month of its constitution.
(2) ‘Ten clear days’ notice of an ordinary meeting and ‘seven clear days’ notice of a special meeting specifying the time at which such meeting is to be held and the business to be transacted thereat shall be sent to the members and pasted at the office of the District Development Council.
(3) The Chairperson may, whenever deemed fit and shall upon the written request of not less than one third of the total number of members and on a date within fifteen days of receipt of such request call a special meeting and such request shall specify the object for which the meeting is proposed to be called.
(4) One half of the total members of the District Development Council shall form a quorum for transacting business at a District Development Council.
(5) Every meeting shall be presided over by the Chairperson or if he is absent or if the office of the Chairperson is vacant, by the Vice Chairperson and if both the Chairperson and Vice Chairperson are absent, the members present shall elect one from among themselves to preside.
(6) All questions shall, unless otherwise specially provided, decided by a majority of members present and voting.
(7)The proceedings of every meeting shall be recorded in the minute - book immediately after the deliberations of the meeting and shall after being read over by the Chairperson of the meeting, be signed by him.
(8) A copy of every resolution passed by a District Development Council at a meeting shall within ten days from the date of meeting be forwarded to the Government and copies of minutes shall be furnished to all Members.
(9) The District Development Council may require presence of officers at meetings.––If it shall appear to a District Development Council that the attendance of any officer of the Government having jurisdiction over the area of the District Development Council, is desirable at a meeting of the District Development Council, the Chief Executive Officer shall by a letter addressed to such officer not less than fifteen days before the intended meeting, request the officer to be present at the meeting :
Provided that the officer on receipt of such letter may, if for any reasonable cause is unable to be present thereat, instruct his deputy or other subordinate to represent him at the meeting.
(10) Until the contrary is proved, every meeting of a District Development Council or of a committee appointed under this Act in respect of proceedings whereof a minute has been made and signed in accordance with this Act, shall be deemed to have been duly convened and held and the members of the meeting shall be deemed to have been duly qualified and where the proceedings are the proceedings of a committee, such committee shall be deemed to have been duly constituted and to have had the power to deal with the matter referred to in the minute.
(11) During any vacancy in a District Development Council or a Committee, the Continuing Member or Members may act as if no vacancy has occurred.
Provided that the first meeting of the District Development Council shall be held within one month of its constitution.
(2) ‘Ten clear days’ notice of an ordinary meeting and ‘seven clear days’ notice of a special meeting specifying the time at which such meeting is to be held and the business to be transacted thereat shall be sent to the members and pasted at the office of the District Development Council.
(3) The Chairperson may, whenever deemed fit and shall upon the written request of not less than one third of the total number of members and on a date within fifteen days of receipt of such request call a special meeting and such request shall specify the object for which the meeting is proposed to be called.
(4) One half of the total members of the District Development Council shall form a quorum for transacting business at a District Development Council.
(5) Every meeting shall be presided over by the Chairperson or if he is absent or if the office of the Chairperson is vacant, by the Vice Chairperson and if both the Chairperson and Vice Chairperson are absent, the members present shall elect one from among themselves to preside.
(6) All questions shall, unless otherwise specially provided, decided by a majority of members present and voting.
(7)The proceedings of every meeting shall be recorded in the minute - book immediately after the deliberations of the meeting and shall after being read over by the Chairperson of the meeting, be signed by him.
(8) A copy of every resolution passed by a District Development Council at a meeting shall within ten days from the date of meeting be forwarded to the Government and copies of minutes shall be furnished to all Members.
(9) The District Development Council may require presence of officers at meetings.––If it shall appear to a District Development Council that the attendance of any officer of the Government having jurisdiction over the area of the District Development Council, is desirable at a meeting of the District Development Council, the Chief Executive Officer shall by a letter addressed to such officer not less than fifteen days before the intended meeting, request the officer to be present at the meeting :
Provided that the officer on receipt of such letter may, if for any reasonable cause is unable to be present thereat, instruct his deputy or other subordinate to represent him at the meeting.
(10) Until the contrary is proved, every meeting of a District Development Council or of a committee appointed under this Act in respect of proceedings whereof a minute has been made and signed in accordance with this Act, shall be deemed to have been duly convened and held and the members of the meeting shall be deemed to have been duly qualified and where the proceedings are the proceedings of a committee, such committee shall be deemed to have been duly constituted and to have had the power to deal with the matter referred to in the minute.
(11) During any vacancy in a District Development Council or a Committee, the Continuing Member or Members may act as if no vacancy has occurred.
1. Substituted by S.O. 3654(E) dated 16.10.2020.